Election Assistance Commission

The EAC maintains payment integrity through internal controls, annual recapture audits, post-payment audits, and a structured three-year risk assessment cycle. The agency has implemented such internal control and oversight mechanisms to ensure that payments are properly authorized, documented, and executed. For FY 2025, no improper payments were identified, and the agency remains compliant with the PIIA reporting requirements.
As a Phase 1 agency with annual outlays over $10 million, the EAC does not operate programs susceptible to significant improper payments and therefore does not report payment estimates. The next risk assessment will occur in FY 2026 and BFS conducts annual audits to monitor in off-cycle years. EAC continues to monitor payments and refine oversight procedures to ensure transparency and accountability.

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Supplemental Information

EAC is serviced by BFS ARC Financial Management Services. ARC does continuous monitoring of the suppliers in the Oracle system and performs a weekly DNP review of all vendors. All bulk payment files are screened by Treasury's Payment Automation Manager via DNP. Any items of concern are shared with the EAC for review and deactivated immediately, so they cannot be used to pay future payments.

The Working System has reduced/prevented improper payments:

EAC has not identitied incorrect information in the Working System.

EAC was found non-compliant during the most recent PIIA compliance review.

Non-compliant programs:

  • Election Security Grants
  • Help America Vote Act Requirements Payments
  • Help America Vote College Program

Actions recommended and planned to achieve compliance

The EAC OIG determined that the EAC was not compliant with one of the six PIIA reporting requirements for FY 2024, because due to staff turnover, the FY 2024 payment integrity information was not submitted by the deadline to be published on paymentaccuracy.gov. The OIG made no recommendations as it was determined that EAC had already taken appropriate steps to notify OMB and address for FY 2024 and future submissions, and that EAC included its information in the FY 2024 Annual Financial Report. The OIG also reviewed and confirmed that it is unlikely EAC reached the significant improper payment threshold in FY 2024 based on the payment recapture audit results performed by BFS.


Official(s) accountable for the progress of the agency coming into compliance

Emma Lee, Supervisory Financial Specialist; Risa Garza, Grants Director; Timothy Lamping, Chief Financial Officer


Accountability mechanism tied to the success of the official designated in leading the efforts to come Into compliance

Agency officials are expected to uphold the integrity of financial operations by ensuring full compliance with the Payment Integrity Information Act (PIIA). Their performance agreements include accountability through timely and accurate reporting to Payment Accuracy.gov, as well as coordination across divisions to prevent and identify improper payments. Incentives include recognition for maintaining low-risk ratings in third-party audits and successful completion of annual data calls. Failure to meet PIIA requirements can result in non-compliance findings, which are publicly reported and may prompt internal reviews or corrective actions. These outcomes directly influence the agency’s public trust and its ability to demonstrate responsible stewardship of federal funds.


Program name When was the last improper payment risk assessment conducted? Likely to be susceptible to significant improper payments? Substantial changes made to the assessment methodology used for the reporting cycle
Election Security Grants 2023 No No
Help America Vote Act Requirements Payments *
Help America Vote College Program *

* Assessment year is not displayed because one or more of the following statements is true:

  1. Not required to conduct a risk assessment under the Payment Integrity Information Act of 2019,
  2. Already assessed for improper payment risk under a different name in a prior reporting period, and/or
  3. New and planning to perform a risk assessment in the future.